Customs & clearance document intelligence
ZACHARY DEAN TRADING operates a document intelligence platform for cross-border trade. Entries, certificates, and clearance files — read, classified, and error-checked by software, so shipments clear the first time, not the third.
4,800+
customs entries read and error-checked every month
Across 14 destination jurisdictions
Practice
A law-firm discipline applied to customs paperwork: every matter handled on record, every opinion written down, every entry defended with its file.
I
The right code, the first time.
Harmonized tariff classification is where clearance dies. Our platform reads your commercial invoice, technical sheets, and product images together, proposes the heading with a written rationale, and flags gray-area items for human review before an entry is ever filed.
II
Invoices, packing lists, certificates — read, not retyped.
Every document in the shipment file is extracted into structured fields: values, weights, origins, parties, marks. Divergences between documents surface as exceptions with the conflicting passages highlighted side by side.
III
Know your shipment's status before your broker calls.
Entries are tracked from filing through release across every port in the lane. Holds and exams are detected from agency feeds, translated into plain language, and routed with the exact document that resolves them.
IV
Paid once, correctly — never twice by accident.
The platform reconciles entered values against contract terms, applies preferential origin claims where certificates support them, and maintains an audit-ready duty ledger per entry. Refund opportunities — post-entry corrections, reclaims — are detected, not remembered.
Ledger
One case file, four movements. Dates shown are typical for a standard entry with complete documents.
NO.
MOVEMENT
PARTICULARS
DATED
01
File intake
Shipment documents land in the case file — forwarder mail, portal export, or direct upload. Every page is versioned from arrival.
DAY 0
02
Read & reconcile
Fields extracted and cross-checked. Contradictions raised as exceptions with the conflicting passages quoted.
DAY 0–1
03
Classify & file
Tariff codes proposed with rationale, entries drafted, and filings submitted in the destination jurisdiction's format.
DAY 1–2
04
Clear & record
Release tracked to the dock. Duty paid, ledger closed, and the full case file archived, searchable, exportable.
DAY 2–5
Retainers
Work is retained either by the entry or by the lane. Both get the same software, the same written rationale, and the same audit-ready file.
Occasional shipments that still deserve first-time clearance.
Regular importers who want one accountable desk for the whole lane.
Multi-lane shippers who need the paperwork function run as infrastructure.
The firm
No. 1
Customs does not read intentions; it reads entries. We built software that reads the way an examiner reads — then writes the way an examiner wants to read.
No. 2
A shipment that clears twice costs more than one that clears once, slowly. Every practice in the firm exists to move errors upstream of the filing, where they cost nothing.
No. 3
Rulings, classifications, corrections, and outcomes are kept per case and per product. What the firm learns from your lane, your next entry inherits.
ZACHARY DEAN TRADING LLC
Lanes covered
Registered office
30 N Gould St Ste N, Sheridan, WY 82801Contact
NEXT ENTRY
Forward one shipment's paperwork — invoice, packing list, certificate — and the reply is a pre-filing read: classification draft, document exceptions, and duty exposure.
Email [email protected]